Privacy Policy & Terms

Privacy Policy

Last Updated: January 15, 2024

At TAFIS (Texas Association for Internal Security), we respect your privacy and are committed to protecting the personal information of our members, clients, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.

Our Commitment to Privacy

We adhere to all applicable data protection laws and regulations in the State of Texas and the United States. Our privacy practices are designed to ensure the security and confidentiality of your information.

Information We Collect

We may collect the following types of information when you interact with our website or services:

Personal Information

Information that can be used to identify you personally, including:

Name, email address, phone number, and mailing address
Payment information for membership or training enrollment
Business name, address, and contact information
Information about your organization and security needs

Usage Data

Information collected automatically when you use our website:

IP address, browser type, and device information
Pages visited, time spent on pages, and navigation patterns
Location data (with your permission)
Cookies and tracking technologies data

How We Use Your Information

Your information may be used for the following purposes:

Purpose	Description
Service Provision	To provide and improve our training, membership, and licensing services
Communication	To send important updates, event notifications, and service information
Compliance	To ensure compliance with Texas DPS licensing requirements and regulations
Security	To protect our members, staff, and network from unauthorized access or use
Analytics	To analyze website usage and improve our services and user experience

Information Sharing and Disclosure

We do not sell or trade your personal information. Information may be shared only in the following circumstances:

Service Providers: With trusted third-party providers who assist in delivering our services (payment processors, email services, etc.)

Legal Requirements: When required by law, legal authorities, or to protect our legal rights

Regulatory Compliance: To ensure compliance with Texas DPS licensing and training regulations

Business Transfers: In connection with a merger, acquisition, or sale of assets

Terms & Conditions

Effective Date: January 15, 2024

By using this website or becoming a TAFIS member, you agree to be bound by these Terms & Conditions. Please read them carefully.

1. Acceptance of Terms

By accessing or using the TAFIS website and services, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions.

2. Membership & Services

Membership Agreement

Membership provides access to training, licensing guidance, and internal security resources
Members are responsible for maintaining accurate account information
Membership fees are non-refundable unless explicitly stated in writing
TAFIS reserves the right to terminate membership for violation of these terms

Training & Certification

Training completion and certification are subject to meeting all course requirements
TAFIS provides training guidance but cannot guarantee individual success or DPS approval
Course materials are for personal use only and may not be redistributed

3. Licensing Assistance

TAFIS provides guidance and support for obtaining Texas DPS licenses, including:

Assistance with Private Letter of Authority (Class P License) applications

Document preparation and review services

Compliance guidance with Texas security regulations

Important Disclaimer

TAFIS does not guarantee license approval. Licensing decisions are made solely by the Texas Department of Public Safety (DPS) based on their criteria and regulations. Our services are designed to assist with the application process, but final approval rests with DPS.

4. Intellectual Property

All content, materials, and intellectual property on this website are owned by TAFIS or its partners:

Website content, text, graphics, logos, and images are protected by copyright

Training materials, course content, and certification programs are proprietary

Unauthorized use, reproduction, or distribution is strictly prohibited

Membership grants limited, non-exclusive use of materials for personal training purposes only

5. Limitation of Liability

To the fullest extent permitted by law, TAFIS shall not be liable for:

Any direct, indirect, incidental, or consequential damages resulting from website use

Damages arising from training outcomes, certification results, or licensing decisions

Any errors or omissions in website content or training materials

Security incidents resulting from member negligence or failure to follow security protocols

Member Responsibility

Members are responsible for compliance with all applicable Texas laws and regulations regarding security operations, licensing, and business practices. TAFIS provides guidance but ultimate responsibility for legal compliance rests with the member.

Cookie Policy

What Are Cookies?

Cookies are small text files stored on your device when you visit websites. They help websites remember information about your visit, which can make your next visit easier and the site more useful to you.

How We Use Cookies

Cookie Type	Purpose	Duration
Essential Cookies	Required for website functionality and security	Session
Analytics Cookies	Help us understand how visitors use our site	2 Years
Preference Cookies	Remember your settings and preferences	1 Year
Marketing Cookies	Track effectiveness of marketing campaigns	6 Months

Managing Cookies

You can control and/or delete cookies as you wish:

Browser Settings: Most browsers allow you to refuse or delete cookies

Cookie Consent: You can manage cookie preferences through our consent banner

Opt-Out: You can opt-out of analytics cookies using browser extensions

Please note that disabling cookies may affect the functionality of our website and your ability to access certain features.

Legal Disclaimer

Important Notice

The information provided on this website and through TAFIS services is for informational purposes only and does not constitute legal advice. While we strive for accuracy, we make no guarantees about the completeness, reliability, or accuracy of this information.

Professional Advice

TAFIS provides:

Security training and certification guidance

Licensing application assistance

Compliance information based on Texas regulations

We recommend consulting with a qualified attorney for specific legal advice regarding your security operations, licensing requirements, or business compliance matters.

Third-Party Links

Our website may contain links to third-party websites. These links are provided for convenience only:

We have no control over the content of third-party websites

We are not responsible for the privacy practices of third-party sites

Links do not imply endorsement of the linked sites

Regulatory Changes

Texas security regulations may change. While we strive to keep information current:

Members are responsible for verifying current regulations with the Texas Department of Public Safety (DPS) and other relevant authorities before making business decisions based on information provided by TAFIS.

Your Rights & Choices

Data Protection Rights

Under applicable data protection laws, you have certain rights regarding your personal information:

Access and Correction

You have the right to access the personal information we hold about you and request corrections if it is inaccurate or incomplete.

Data Deletion

You may request deletion of your personal data, subject to legal or licensing obligations that require us to retain certain information.

Opt-Out Rights

You have the right to opt-out of marketing communications at any time. Each email we send includes an unsubscribe link.

Data Portability

You may request a copy of your data in a structured, machine-readable format for transfer to another service provider.

Exercising Your Rights

To exercise any of these rights, please contact us using the information below. We will respond to your request within 30 days.

Verification Process

For security purposes, we may need to verify your identity before processing certain requests. This helps protect your personal information from unauthorized access.

Updates to This Policy

We may update this Privacy Policy and Terms & Conditions from time to time:

Updates will be posted on this page with a revised "Last Updated" date

Material changes will be communicated to members via email

Continued use of our services after updates constitutes acceptance of changes

We encourage you to review this page periodically for any changes.

Privacy Policy & Terms of Use